Administrative Assistant - Maintenance
Lotte Chemical USA Corporation Lotte Chemical USA Corporation Westlake, LA Westlake, LA Full-time Full-time Estimated:
$37.
1K - $46.
9K a year Estimated:
$37.
1K - $46.
9K a year Position Summary The Administrative Assistant is to provide general support to the Maintenance and Reliability Department Leadership team.
Essential Job Functions Supports general administrative and clerical tasks for the Maintenance and Reliability Department Supervises office supplies management Organizes meetings in conference rooms and departmental calendar Records meeting actions and progress tracking Constructs and maintains all departmental MS Office PowerPoint presentations Tracks and generates purchase requisitions in SAP Oversees contractors' timesheets Facilitates document control support Preserves Training records and certifications Monitors Travel and Expense reports by LOTTE Chemical policies and procedures Collaborates closely with the management team to develop and provide accurate maintenance and reliability budget projections Works with the Site Accountant and the management team to provide standardized maintenance SAP Costs and weekly/monthly Metrics (KPIs) Reports Assists in the planning and scheduling process, supporting maintenance planners with assembling and organizing planned work packages Provides Process Safety Management 14 Elements (PSM) program support, aiding the team in collecting, compiling, and analyzing data and information Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate.
Performs other duties assigned by management that generally fall within the expected scope of this position.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management's assignment of essential functions.
It does not proscribe or restrict the tasks that may be assigned.
Experience & KSA's Required Prefer 5
years of similar experience in supporting maintenance and reliability department Prefer experience working in a petrochemical/refining environment Detail-oriented; self-motivated; prioritized; exceptional organizational skills Demonstrated ability to keep information highly confidential Effective communication skills and good technical writing skills SAP Experience High level of attention to detail; accurate typing skills required Ability to multi-task, prioritize, and follow through on assignments The ability to interface with all levels of the organization, external stakeholders Ability to multi-task, prioritize, and follow through on assignments Excellent computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company Fluent in English language including reading, writing, and speaking; ability to read and write at a minimum of high school level; ability to communicate to all levels in the organization Education Requirement AA degree in Business (preferred) or related field or equivalent work experience Professional Administrative Assistant Certification helpful High school diploma or GED required.
AA degree in Business (preferred) or related field or equivalent work experience Competencies All Company Core Competencies Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This employee generally works in an office environment, away from extremes of cold or heat.
Limited to no exposure to noise and vibrations other than normal daily office sounds.
The noise level in the work environment is usually moderate.
The employee should not have regular exposure to fumes, odors, toxic conditions, dust or poor ventilation.
If sited at a plant, may be exposed to various chemicals or other environmental conditions normally found in a petrochemical plant.
If working during a construction period, the employee could be exposed to loose dirt, construction zone areas, additional safety zones, and other construction-related environmental characteristics.
All areas are safe with the required PPE.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak, and hear.
The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch.
The employee may occasionally lift and/or move up to ten (10) pounds.
Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
Employees must use a computer for long periods.
Employees are required to talk on the phone, of any type.
Employees may be required to travel by car, air, train, or other modes of transportation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$37.
1K - $46.
9K a year Estimated:
$37.
1K - $46.
9K a year Position Summary The Administrative Assistant is to provide general support to the Maintenance and Reliability Department Leadership team.
Essential Job Functions Supports general administrative and clerical tasks for the Maintenance and Reliability Department Supervises office supplies management Organizes meetings in conference rooms and departmental calendar Records meeting actions and progress tracking Constructs and maintains all departmental MS Office PowerPoint presentations Tracks and generates purchase requisitions in SAP Oversees contractors' timesheets Facilitates document control support Preserves Training records and certifications Monitors Travel and Expense reports by LOTTE Chemical policies and procedures Collaborates closely with the management team to develop and provide accurate maintenance and reliability budget projections Works with the Site Accountant and the management team to provide standardized maintenance SAP Costs and weekly/monthly Metrics (KPIs) Reports Assists in the planning and scheduling process, supporting maintenance planners with assembling and organizing planned work packages Provides Process Safety Management 14 Elements (PSM) program support, aiding the team in collecting, compiling, and analyzing data and information Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate.
Performs other duties assigned by management that generally fall within the expected scope of this position.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management's assignment of essential functions.
It does not proscribe or restrict the tasks that may be assigned.
Experience & KSA's Required Prefer 5
years of similar experience in supporting maintenance and reliability department Prefer experience working in a petrochemical/refining environment Detail-oriented; self-motivated; prioritized; exceptional organizational skills Demonstrated ability to keep information highly confidential Effective communication skills and good technical writing skills SAP Experience High level of attention to detail; accurate typing skills required Ability to multi-task, prioritize, and follow through on assignments The ability to interface with all levels of the organization, external stakeholders Ability to multi-task, prioritize, and follow through on assignments Excellent computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company Fluent in English language including reading, writing, and speaking; ability to read and write at a minimum of high school level; ability to communicate to all levels in the organization Education Requirement AA degree in Business (preferred) or related field or equivalent work experience Professional Administrative Assistant Certification helpful High school diploma or GED required.
AA degree in Business (preferred) or related field or equivalent work experience Competencies All Company Core Competencies Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This employee generally works in an office environment, away from extremes of cold or heat.
Limited to no exposure to noise and vibrations other than normal daily office sounds.
The noise level in the work environment is usually moderate.
The employee should not have regular exposure to fumes, odors, toxic conditions, dust or poor ventilation.
If sited at a plant, may be exposed to various chemicals or other environmental conditions normally found in a petrochemical plant.
If working during a construction period, the employee could be exposed to loose dirt, construction zone areas, additional safety zones, and other construction-related environmental characteristics.
All areas are safe with the required PPE.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak, and hear.
The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch.
The employee may occasionally lift and/or move up to ten (10) pounds.
Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
Employees must use a computer for long periods.
Employees are required to talk on the phone, of any type.
Employees may be required to travel by car, air, train, or other modes of transportation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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