Administrative Assistant - Maintenance
Lotte Chemical USA Corporation Lotte Chemical USA Corporation Westlake, LA Westlake, LA Full-time Full-time Estimated:
$30.
8K - $39K a year Estimated:
$30.
8K - $39K a year 12 days ago 12 days ago 12 days ago This position provides administrative support for the Maintenance department, managers, and others as assigned as well as assists with special projects and initiatives as requested.
Each department may have specific needs that fall generically in this list; generally, this position's duties will include:
Essential Job Functions Creates and maintains files and logs Maintains all department equipment; keeps files and databases on equipment; completes requisitions for new equipment as necessary; schedules equipment repairs; acts as contact person for office equipment needs/repairs; handles cell phones including invoices for assigned personnel Handles general office work including, but not limited to, copying, filing, faxing, administrative assistance, correspondence, reports, typing, etc.
; handles meeting preparation as necessary, prepares intercompany communications Writes numerous correspondences and communications in varying styles Issues trouble tickets and IT access tickets for the department as needed Works in various databases used by departments supported Reviews documents; updates/corrects as required Completes monthly, quarterly, and annual reporting; maintains records and documentation for departments, headquarters, Board, or others as required Prepares and maintains Information as required by department/s supported Assists as required with the preparation of the Budget Schedules and coordinates travel arrangements as requested Follows applicable government guidelines and requirements; expedites important papers to appropriate parties; stays current on regulations that affect work Plans events for departments; assists with Company event planning Participates in special projects and initiatives as assigned Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate.
Performs other duties assigned by management that generally fall within the expected scope of this position.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management's assignment of essential functions.
It does not proscribe or restrict the tasks that may be assigned.
Experience & KSA's Required 3-10 years of previous work experience in an office setting, demonstrating familiarity with office procedures, equipment, and etiquette.
Proven ability to organize files, schedules, and tasks efficiently, ensuring a smooth workflow.
Clear and effective communication skills, both verbally and in writing, facilitating professional interaction with colleagues, clients, and visitors.
Experience in providing exceptional customer service, and handling inquiries, complaints, and requests professionally Accurate and swift data entry skills, ensuring precision in handling various types of information.
Ability to handle multiple tasks simultaneously, maintaining quality and attention to detail in all assignments.
Experience in identifying issues, analyzing situations, and implementing practical solutions.
Meticulous attention to accuracy and completeness in all tasks, including paperwork, data management, and document proofreading.
Expertise in organizing information, tasks, and documents logically for easy retrieval and efficient workflow.
Exceptional written and verbal communication skills, enabling clear and professional correspondence with various stakeholders.
Proficiency in using office software, email, and calendar applications, with adaptability to learning new software and tools as needed.
Ability to handle customer inquiries and requests with patience and professionalism, ensuring a positive customer experience.
Understanding the importance of maintaining confidentiality when dealing with sensitive information and ensuring data security.
Ability to identify challenges, analyze relevant information, and implement effective solutions to resolve issues.
Collaborative approach, demonstrating the ability to work well within a team, provide support to colleagues, and contribute positively to team goals.
Willingness to adapt to changing priorities and tasks, demonstrating flexibility in handling diverse responsibilities.
Upholding a professional demeanor, and attitude at all times, representing the organization in the best light.
Ability to multitask, prioritize, and follow through on assignments Excellent computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company Fluent in English language including reading, writing, and speaking; ability to read and write at a minimum of high school level; ability to clearly communicate to all levels in the organization Education Requirement High school diploma or GED required AA degree in Business (preferred) or related field or equivalent work experience College courses in business, finance, or related fields preferred Professional Administrative Assistant Certification helpful Competencies All Company Core Competencies Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This employee generally works in an office environment, away from extremes of cold or heat.
Limited to no exposure to noise and vibrations other than normal daily office sounds.
The noise level in the work environment is usually moderate.
The employee should not have regular exposure to fumes, odors, toxic conditions, dust or poor ventilation.
If sited at a plant, may be exposed to various chemicals or other environmental conditions normally found in a petrochemical plant.
If working during a construction period, the employee could be exposed to loose dirt, construction zone areas, additional safety zones, and other construction related environmental characteristics.
All areas are safe with required PPE.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear.
The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch.
The employee may occasionally lift and/or move up to ten (10) pounds.
Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
Employee must use a computer for long periods of time.
Employee is required to talk on the phone, any type.
Employee may be required to travel by car, air, train, or other modes of transportation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$30.
8K - $39K a year Estimated:
$30.
8K - $39K a year 12 days ago 12 days ago 12 days ago This position provides administrative support for the Maintenance department, managers, and others as assigned as well as assists with special projects and initiatives as requested.
Each department may have specific needs that fall generically in this list; generally, this position's duties will include:
Essential Job Functions Creates and maintains files and logs Maintains all department equipment; keeps files and databases on equipment; completes requisitions for new equipment as necessary; schedules equipment repairs; acts as contact person for office equipment needs/repairs; handles cell phones including invoices for assigned personnel Handles general office work including, but not limited to, copying, filing, faxing, administrative assistance, correspondence, reports, typing, etc.
; handles meeting preparation as necessary, prepares intercompany communications Writes numerous correspondences and communications in varying styles Issues trouble tickets and IT access tickets for the department as needed Works in various databases used by departments supported Reviews documents; updates/corrects as required Completes monthly, quarterly, and annual reporting; maintains records and documentation for departments, headquarters, Board, or others as required Prepares and maintains Information as required by department/s supported Assists as required with the preparation of the Budget Schedules and coordinates travel arrangements as requested Follows applicable government guidelines and requirements; expedites important papers to appropriate parties; stays current on regulations that affect work Plans events for departments; assists with Company event planning Participates in special projects and initiatives as assigned Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate.
Performs other duties assigned by management that generally fall within the expected scope of this position.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management's assignment of essential functions.
It does not proscribe or restrict the tasks that may be assigned.
Experience & KSA's Required 3-10 years of previous work experience in an office setting, demonstrating familiarity with office procedures, equipment, and etiquette.
Proven ability to organize files, schedules, and tasks efficiently, ensuring a smooth workflow.
Clear and effective communication skills, both verbally and in writing, facilitating professional interaction with colleagues, clients, and visitors.
Experience in providing exceptional customer service, and handling inquiries, complaints, and requests professionally Accurate and swift data entry skills, ensuring precision in handling various types of information.
Ability to handle multiple tasks simultaneously, maintaining quality and attention to detail in all assignments.
Experience in identifying issues, analyzing situations, and implementing practical solutions.
Meticulous attention to accuracy and completeness in all tasks, including paperwork, data management, and document proofreading.
Expertise in organizing information, tasks, and documents logically for easy retrieval and efficient workflow.
Exceptional written and verbal communication skills, enabling clear and professional correspondence with various stakeholders.
Proficiency in using office software, email, and calendar applications, with adaptability to learning new software and tools as needed.
Ability to handle customer inquiries and requests with patience and professionalism, ensuring a positive customer experience.
Understanding the importance of maintaining confidentiality when dealing with sensitive information and ensuring data security.
Ability to identify challenges, analyze relevant information, and implement effective solutions to resolve issues.
Collaborative approach, demonstrating the ability to work well within a team, provide support to colleagues, and contribute positively to team goals.
Willingness to adapt to changing priorities and tasks, demonstrating flexibility in handling diverse responsibilities.
Upholding a professional demeanor, and attitude at all times, representing the organization in the best light.
Ability to multitask, prioritize, and follow through on assignments Excellent computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company Fluent in English language including reading, writing, and speaking; ability to read and write at a minimum of high school level; ability to clearly communicate to all levels in the organization Education Requirement High school diploma or GED required AA degree in Business (preferred) or related field or equivalent work experience College courses in business, finance, or related fields preferred Professional Administrative Assistant Certification helpful Competencies All Company Core Competencies Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This employee generally works in an office environment, away from extremes of cold or heat.
Limited to no exposure to noise and vibrations other than normal daily office sounds.
The noise level in the work environment is usually moderate.
The employee should not have regular exposure to fumes, odors, toxic conditions, dust or poor ventilation.
If sited at a plant, may be exposed to various chemicals or other environmental conditions normally found in a petrochemical plant.
If working during a construction period, the employee could be exposed to loose dirt, construction zone areas, additional safety zones, and other construction related environmental characteristics.
All areas are safe with required PPE.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear.
The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch.
The employee may occasionally lift and/or move up to ten (10) pounds.
Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.
Employee must use a computer for long periods of time.
Employee is required to talk on the phone, any type.
Employee may be required to travel by car, air, train, or other modes of transportation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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